HEAD OF PROCUREMENT MANAGEMENT

INSTITUTION: 

Mwanza Urban Water and Sanitation Authority (MWAUWASA)

JOB:  

HEAD OF PROCUREMENT MANAGEMENT (1 POST)

DETAILS:

Appointing Authority: Board of Directors

Employment Terms: Three Years Contract - Renewable

Responsible to: Managing Director 

Subordinates:  Procurement Officers, Procurement Assistants.

Salary Scale:  MWAUWASA’s Salary Scale of MAS 11 (Fixed)

 MODE OF APPLICATION

Apply in handwriting, enclosing a certified detailed CV, copies of relevant certificates and Letters from 2 referees;  telephone  numbers  and  e-mail  address  so  as  to  reach  the  undersigned not  later  than 23/05/2017. Application should be sent to MWAUWASA as Registered mails by postal office, EMS and DHL.  Only short-listed applicants will be contacted.  MWAUWASA is an equal opportunity employer.

THE MANAGING DIRECTOR,
MWANZA URBAN WATER & SANITATION AUTHORITY,
MAKONGORO ROAD,
P.O. BOX 317,
MWANZA.

COMPETENCES & QUALIFICATION

Possession of a degree in Procurement and Logistics, Supply Chain Management or equivalent. Must be registered  with  PSPTB  as  Authorized  Professional. Must  have  at  least  five  years  relevant  working experience, three of which must be at a senior management position. Conversant with relevant computer 
packages/programs. Possession of a relevant Postgraduate Degree is an added advantage. Should not be above  45  years.In  addition,  He/she  should show proven  expertise  as  a  procurement  manager; knowledge  of  sourcing and  procurement  techniques  as  well  as  agility  in  reading  the  market; talent in negotiations  and  networking;  skillful  in  decision-making  and working  with  numbers;  experience  in collecting  and  analysing  data;  strong leadership  capabilities; and, capable  of  influencing  excelled performance and results by his/her subordinates

DUTIES AND RESPONSIBILITIES

Employees duties include but not limited to the following:

• Advises the Managing Director on all matters concerned procurement;

• Prepares Annual Procurement Plan of the Authority;

• Performs  all  the  duties  of  the  Secretary  to  the  Tender  Board,  support  the  functioning  of the  tender board,  causes  the  implement  of  the  decisions  of  the  tender  board  and advises the  Authority  on tendering issues;

• Develops for the Authority, policies, standards and procedures for procurement;

• Ensures  that  there  is timely  procurement  at  optimum  costs  and  with regard  to quality, quantities  and economies;

• Ensures that all Procurement Activities adheres to the Public Procurement Act in place;

• Recommends proper procurement and disposal by tender procedures; 

• Establishes,  evaluates  and  maintains  reliable  primary and  secondary sources of  suppliers  to  ensure continuity of the Authority’s operations;

• Monitors all available sources on market trend that may have an effect on price or lead times and then make recommendations for actions to the management;

• Devises and employs fruitful sourcing strategies within the relevant Acts;

• Manages  existing procurement  contracts  by  monitoring  performance, examining  and  re-evaluating  the contracts and advising accordingly;

• Tracks and reports key functional metrics to reduce expenses and improve effectiveness;

• Collaborates with user departments/sections to ensure clarity of specifications and expectations of the Authority;

• Anticipate unfavorable events through analysis of data and prepare control strategies;

• Performs risk management regarding procurement contracts and agreements;

• Controls, spends and builds a culture of long-term saving on procurement costs;

• Acts as the link between the Authority and suppliers;

• Ensures preparation of monthly procurement reports and monthly submit the same to the tender board;

• Conducts on-job training of his/her subordinates;

• Conducts performance appraisal to all subordinate in the section;

• Carries out any other duties as may be assigned by his/her superiors